Executive Administrative Assistant (Full-Time)

YouTeam is a Y Combinator-backed marketplace for hiring great developers from vetted dev shops around the globe. With us, our Clients hire offshore developers they can trust, in less than a week.

Our company is remote-first, with HQ in Silicon Valley, offices in London, Lviv, and Kyiv.

We are searching for a reliable, and task-oriented Executive Assistant. The Executive Assistant will work directly with C-level executives and will be responsible for performing a number of administrative duties. The ideal candidate is highly self-motivated and capable of managing their workload and prioritizing tasks in a fast-paced corporate environment.

This job is expected to be mainly performed from our Lviv office on a full-time basis.

Responsibilities — comprehensive administrative support to key stakeholders including but not limited to:

  • Managing executives’ calendars;
  • Arranging complex and detailed travel itineraries;
  • Managing corporate correspondence;
  • Researching and conducting data to prepare documents for review and presentation by management;
  • Preparation of corporate presents for different holidays for external partners, vendors, clients, and employees;
  • Arranging corporate events to take place inside & outside of the workplace, such as educational events and staff appreciation events;
  • Creating announcements, posters for corporate activities and employees’ birthday greetings;
  • Handling basic bookkeeping tasks.

Requirements:

  • Higher education;
  • English: Upper-Intermediate level or higher;
  • Proven experience as an executive assistant (or other relevant administrative support experience) in a professional services company is a plus;
  • Proficiency in Microsoft Office and other office productivity tools, with an aptitude to learn new software and systems;
  • Experience overseeing budgets and expenses is a plus;
  • Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge;
  • Ability to keep company confidences;
  • Attentive and organized professional demeanor.

What’s in it for you:

  • An opportunity of rising to interesting challenges with international business cases for professional and personal growth;
  • Long-term employment with 20 working-day paid vacation, paid lunches and other social perks;
  • Flexible working hours, remote work if needed — a modern workplace in a spacious Lviv office.
Rita Bondarchuk
Written by
Rita Bondarchuk

IT outsourcing industry executive with 9 years of experience in tech recruitment. Previously — Lviv branch manager and Poland recruitment manager at Ciklum, a global Digital Solutions Company for Fortune 500. Specialization: technical recruitment, HR, IT outsourcing management. Currently, Rita is Chief Operations Officer at YouTeam.

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